Once you have the system established, maintenance will be relatively easy.

As you receive new evaluations, place the previous evaluation in the corresponding archive file pocket. Place the new evaluation in the reference notebook behind the corresponding divider.

When you receive the final IEP, place the previous IEP in the corresponding archive file pocket. Place the new IEP in the reference notebook behind the corresponding divider.

Otherwise, at the beginning of each school year, remove the contents of the notebook from the notebook (reserving the dividers and any evaluations that are still current) and place them in the corresponding file pocket. Place the dividers and current evaluations back in the notebook.

There are many possible variations on this system that could make it more useful to you. This system requires a few hours to set up but minutes to maintain in the future and minimal financial cost. Parents usually find that there’s a net gain in time, as they spend less time looking for critical documents when it is all organized. Hopefully, this system provides you with the same benefits.